Legal Notice
Last updated: 8 September 2026
1. Website publisher
The website www.e-vote.online and the services made available under the e-vote.online domain are published and operated by:
e-vote.online SRL
Private limited liability company incorporated under Belgian law
Registered office: Avenue de Foestraets 9, box 1 – 1180 Brussels, Belgium
Company number (BCE/KBO): BE 1001.030.397
VAT number: BE 1001.030.397
Register of Legal Entities (RLE/RPR): Brussels
E-mail: legal@e-vote.online
Telephone: +32 2 374 52 52
Person responsible for publication: Christophe Dutordoir, acting in his capacity as [director / exact capacity to be confirmed].
2. Hosting
The e-vote.online website and related services are hosted by:
OVH SAS
Société par actions simplifiée, subsidiary of OVH Groupe SA
Share capital: EUR 50,000,000
Registered office: 2 rue Kellermann, 59100 Roubaix, France
RCS Lille Métropole: 424 761 419
APE code: 2620Z
EU VAT number: FR 22 424 761 419
Data processed in connection with elections or voting operations may, depending on the technical and contractual arrangements agreed with the organiser of the vote, be processed on infrastructure that is separate from the infrastructure hosting the corporate website.
Further information regarding hosting arrangements, technical infrastructure and any relevant sub-processors is provided to the organiser of the vote in the applicable contractual and data protection documentation.
3. Purpose of the website and services
e-vote.online develops and operates a technical solution for the organisation and conduct of electronic voting, elections and consultations.
The service may include, among other features:
- configuration of elections and voting procedures;
- creation or import of electoral rolls;
- registration and authentication of voters;
- delivery of practical information relating to the vote;
- recording of participation;
- receipt and registration of ballots;
- vote counting;
- calculation and publication of results;
- individual and collective verification;
- making ballots or verification data available in accordance with the rules applicable to the relevant vote.
The use of e-vote.online in connection with a specific election or vote is subject to the rules established by the organiser and, where applicable, to the relevant statutory, regulatory, contractual, constitutional or internal rules governing that vote.
4. Role of e-vote.online in relation to personal data
For personal data processing activities directly related to the organisation of a vote on behalf of a client, the organiser generally determines the purposes and essential means of the processing.
The organiser therefore generally acts as the data controller within the meaning of the General Data Protection Regulation (“GDPR”).
In such circumstances, e-vote.online processes personal data on the documented instructions of the organiser and generally acts as a data processor, in accordance in particular with Article 28 GDPR.
e-vote.online may also act as a data controller in respect of processing activities for which it determines the purposes and means itself, including processing relating to:
- operation of the website;
- contact requests;
- relationships with clients and prospective clients;
- contract and customer management;
- invoicing and accounting;
- security of its own systems;
- prevention and detection of misuse and security incidents;
- compliance with its legal obligations.
Further information is available in the separate Privacy Policy.
5. Intellectual property
The e-vote.online website, its structure, graphic design, texts, software, databases, interfaces, documentation, technical processes and other content are protected by the applicable intellectual property laws.
Unless otherwise stated, these elements are owned by e-vote.online or are used with the permission of the relevant rights holders.
Without prior authorisation, it is prohibited to reproduce, copy, adapt, distribute, communicate to the public, extract, reuse or otherwise exploit such elements, in whole or in part, except where expressly permitted by law.
The technology used by e-vote.online is protected, among other rights, by European Patent EP3709274, granted in October 2023.
Any public availability of ballots, verification data or other information in connection with a vote does not grant any intellectual property rights in the software, technology, architecture or other components of e-vote.online.
6. Security and integrity of the system
e-vote.online implements technical and organisational measures appropriate to the risks associated with electronic voting and the processing of personal data.
The platform architecture is based, among other principles, on:
- separation between voter identification data and ballots;
- cryptographic mechanisms;
- access controls;
- logging of relevant security events;
- measures intended to protect the integrity and availability of the voting system.
Technical details whose disclosure could weaken the security of the platform may not be published on the website and may instead be disclosed only within an appropriate contractual, audit or supervisory framework.
No information system can guarantee the complete absence of risk.
The specific contractual commitments of e-vote.online concerning availability, security, integrity, business continuity and liability are set out in the applicable agreements and contractual documentation.
7. Information published on the website
e-vote.online takes reasonable care to ensure that the information published on the website is accurate and up to date.
However, information relating to the characteristics, performance or capabilities of the platform must always be assessed in light of:
- the technical configuration;
- the specific implementation;
- the nature of the vote;
- the applicable legal and regulatory framework;
- the agreed contractual terms.
Only the features and commitments expressly included in the applicable contractual documentation are contractually guaranteed.
8. External links
The website may contain hyperlinks to websites, applications or services operated by third parties.
e-vote.online does not control the content, availability, security or data protection practices of such third-party websites or services and cannot be held liable for them.
Use of external websites or services is subject to the responsibility of the user and to the terms and conditions of the relevant third party.
9. Personal data
The processing of personal data through the website and the voting platform is described in the e-vote.online Privacy Policy.
Rules concerning cookies and similar technologies are explained in the Privacy Policy and/or in a separate Cookie Policy.
10. Reporting security issues or vulnerabilities
Any person who becomes aware of a potential vulnerability, security incident or unauthorised access affecting e-vote.online is invited to report it as soon as possible to:
e-vote.online asks security researchers to:
- refrain from accessing, modifying, downloading or disclosing personal data or voting data;
- refrain from adversely affecting the availability or integrity of the service;
- report vulnerabilities responsibly;
- refrain from publicly disclosing vulnerability information before e-vote.online has had a reasonable opportunity to investigate and, where appropriate, remediate the issue.
11. Applicable law
This website is operated by a company established in Belgium.
Subject to any mandatory provisions of otherwise applicable law, these Legal Notices are governed by Belgian law.
The contractual terms governing the services provided by e-vote.online are set out in the agreements entered into with the relevant clients and organisers of voting procedures.
12. Contact
For any questions regarding the website or these Legal Notices:
e-vote.online SRL
Avenue de Foestraets 9, box 1
1180 Brussels
Belgium
E-mail: legal@e-vote.online
Telephone: +32 2 374 52 52
For any questions regarding the processing of personal data, you may also contact:
